Online solutions for board rooms are a great option to make it easier for boards to communicate and make decisions. They offer a range of tools that allow members to prepare for meetings, share information in real-time as well as track progress and increase efficiency. The software offers security features to protect the information stored and to keep a record of an audit trail of the activities of meetings.
Centralized storage and search capabilities eliminate the requirement for physical files and dispersed email. Document annotation and editing makes for a more efficient collaboration process and ensures that everyone is on the same page. Annotations can be applied to any document type and allow for multiple users to work on the same document at once. Engagement analytics provide insights into which sections of documents users spend the most time on to help them come to meetings better prepared.
Audio and video conferencing allow directors to meet online and in a more inclusive environment than traditional meetings in person. A well-designed digital boardroom will have a whiteboard and the ability to mute to keep remote participants entertained during meetings. This makes it easy to follow the rules of a board meeting, and ensures that meetings are productive.
Uploading presentations and reports prior to the meeting can create a more structured agenda, which makes it more user-friendly. This will allow for more productive discussion to take place during the meeting. The software is also able to automatically create minutes after a meeting and provide an interface that displays important notifications, calendars and the most recent updates and upcoming events. The ability to edit and add annotations to documents from a central place facilitates more efficient meetings, and websites a robust search function ensures that data is easily retrievable.