Board portals available on the internet offer numerous benefits to companies and their leadership teams as well as shareholders. These benefits include reducing time and money, as well as keeping confidential information safe. To ensure that your board management solution delivers on these promises, you have to choose a vendor who is forthcoming about their future plans for development and willing work collaboratively with you to determine the features you’d like to prioritize.
Find a portal that allows administrators to self-serve functions like adding directors, uploading documents and changing the assignment of licenses – without having to go through the vendor. Check if the supplier offers a 24/7 support number, and how quickly they respond when you call or e-mail them for help with new features or year-end archives.
A good platform will let you schedule meetings and sync meetings to the calendars of your members. This allows the leadership team to stay current and aware of the most recent dates for meetings, voting deadlines, and assignments. The best portals also allow boards to continue working between meetings, with agenda items clearly highlighted and an automated task manager that informs members of their obligations and due dates.
Examine how your provider addresses security and privacy issues. Find out how they safeguard data with encryption, and what the policies are regarding the complexity of passwords, user access levels, and multi-factor authentication. Look for vendors that employ data centre staff to monitor their systems and take physical security measures.